Once a trainee is in training – and this will affect those already active in the training system – we will validate their record with SQA to confirm registration on claiming the 2^nd milestone payment. If a trainee has not been registered for the group award at this stage, your claim will be returned with a note detailing which trainee(s) has failed validation. It is your responsibility to rectify this situation with the awarding body/training centre before either resubmitting the claim, or before returning the trainee to the claim. Trainees can be removed from a claim while their record is corrected & claimed in a subsequent month if necessary to avoid delaying claims, but please bear in mind that this may result in Exceptional Approval being required, therefore it is in your interests to adhere to the programme rules and ensure all your trainees are registered with the awarding body – for the group award – prior to claiming the 2^nd milestone. It is your responsibility as contracted training provider even if your trainees are registered by another organisation e.g. College/other Training Centre.

The 2^nd time a trainee record will be validated with SQA will be when the VQ outcome is claimed. Again, if there is a problem with this validation, your claim will be returned to you with a note explaining which trainee(s) failed validation. As with the registration stage, a note will be entered automatically to the trainee assignment allowing you to check exactly what the problem is. If a trainee is validated as ‘achieved award’, the claim will pass to the Data Centre and no copy of certification is required by TMU. For Modern Apprentice trainees we will still require a copy of the MA certificate when the time comes.

Should a trainee change their surname etc. re-validation will be required with SQA, therefore if you have a trainee who changes their name, please ensure that you change the name with both SQA and us otherwise validation will fail

When you are returned to the trainee assignment screens, you will see a new field has been created. This field will automatically update from SQA at the relevant claim stages detailed above.

For GRFW trainees – when you are taken to the VQ reference number screen, click on the cancel button and you will be skipped through the VQ process. No additional data is required.